Receptionist / Administrative Assistant

MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 30 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design. With 4 different offices across Ontario, our team is comprised of driven professionals at various stages of their careers – and we’re all in this together. Every day, we’re working together and collaborating on projects that are both challenging and impactful. Join a team that creates connections, drives your career and supports the community in more ways than one.

We are currently seeking a Receptionist / Administrative Assistant to work out of our London office.

Responsibility
    • Responsible for the efficient and professional operation of the front reception desk;
    • Answer all telephone inquiries on computer-aided phone system, determine the appropriate internal contact and route calls accordingly;
    • Greet all visitors, sign-in and notify internal contact of visitors according to MTE procedures;
    • Process and sort incoming mail for internal or interoffice delivery and complete mail runs as required; prepare and process outgoing mail;
    • Coordinate and process couriers and shipments;
    • Assist with meeting logistics such as booking boardrooms and ordering food;
    • Perform light kitchen duties and other related duties as assigned;
    • Update company listings and directories as required;
    • Conduct inventory checks, purchase and maintain general office supplies;
    • Maintain project records including documentation filing and drawing filing;
    • Production and compilation of reports, tenders, proposals and drawings as required;
    • Provide administrative support to staff and Divisional Administrative Assistants including formatting, proofreading, printing, copying and compiling of various reports, proposals, letters, drawings and other related documents;
    • Ensure all documentation meets client specifications, project requirements and MTE standards, for a variety of projects;
    • Provide back-up coverage for Divisional Administrative Assistant staff absences as required; and
    • Other related duties, as assigned
Requirements
    • 2-year Post Secondary Diploma in Administrative Program or related field (Preferred);
    • Minimum 1-3 years of experience;
    • Familiar with consulting engineer/ survey/ environmental work;
    • Strong written and verbal communication and comprehension skills;
    • Proficient with MS Office including Outlook, Word and Excel;
    • Ability to organize, multi-task and meet deadlines;
    • Strong customer service orientation; and
    • Familiarity with general office equipment including phone systems, photocopiers, binding machines, etc.


Submit your application

At MTE, we’re all about people. Creating connections, fostering relationships and pushing collaboration. Do you think you have what it takes to become one of us? Please apply with your resume and cover letter using the form below.

We thank all applicants; however, only those selected for an interview will be contacted. No agencies, please. Have more questions about our hiring process? Check out our FAQ to learn more.






MTE Consultants will accommodate the needs of all applicants under the AODA legislation in all parts of the hiring process including recruitment. Should accommodation be required, please notify our Human Resources department at careers@mte85.com.

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