Project Coordinator/Title Searcher, OLS

The Project Coordinator/Title Searcher will report to the OLS Manager and provide administrative support for project management, project setup, job opening, billing, title searching and other administrative functions related to managing OLS (Ontario Land Survey) systems and processes in the London office.

The position includes periodic administrative, answering telephone inquiries, greeting visitors, processing couriers and production of reports and blueprints.

    • Format, proofread, print, copy and compile various reports, proposals, letters, drawings and other correspondence and documents;
    • Work with clients and project management staff to set up projects within internal registry systems (PIMARC), maintain project files and update Ajera (MTE PM/accounting system) with project data;
    • Ensure all documentation is accurate, meets client specifications, project requirements and MTE standards;
    • Compile background information and maintain document files for proposals;
    • Attend meetings as required, record and distribute meeting minutes;
    • Coordinate logistics for meetings such as meeting coordination, agenda preparation, boardroom booking and other tasks as requested;
    • Process photos and creation of project-related CD’s within MTE standards and procedures; and
    • Maintain and revise divisional and corporate forms and templates.
    • Post Secondary Diploma in an Administrative Program or related experience;
    • Minimum 5 years of work experience;
    • Knowledge of title searching – training will be provided;
    • Working knowledge of MSOffice including Word, Excel and Outlook;
    • Strong customer service orientation;
    • Ability to multi-task and meet deadlines; and
    • Strong written and verbal communication and comprehension skills.

    Submit your application

    At MTE, we’re all about people. Creating connections, fostering relationships and pushing collaboration. Do you think you have what it takes to become one of us? Please apply with your resume and cover letter using the form below.

    We thank all applicants; however, only those selected for an interview will be contacted. No agencies, please. Have more questions about our hiring process? Check out our FAQ to learn more.

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