Engineering Administrative Assistant

We are seeking an experienced and energetic technical Administrative Assistant to provide support to our Land Development team and Manager.  This position requires a high level of confidentiality, sound judgment, diplomacy, and understanding of the organization’s strategic priorities and the ability to thrive in a fast paced team environment.

This position works closely with engineering staff to prepare comprehensive project submissions within expected timeframes, with a strong emphasis on administrative duties including project documentation.

    • Provide administrative support including formatting, proofreading, printing, copying and compiling of various reports, proposals, letters, drawings, spreadsheets and other related documents, ensuring all documentation meets client specifications, project requirements and MTE standards, for a variety of engineering projects;
    • Assist project managers in preparing proposals, submissions, administering project schedules and project team meetings as needed;
    • Work with managers in organizing external and internal project meetings, and assist in preparing and distributing meeting minutes as required;
    • Coordinate and schedule divisional meetings and take detailed minutes and distribute as needed;
    • Ensures proper management of project files, adhering to correct naming conventions and record keeping procedures;
    • Process photos and create project-related CD’s ensuring adherence to MTE standards; and
    • Other related duties as assigned.
    • Post Secondary education in Office Administration, Business Administration, Engineering Technology or a related field;
    • Minimum of five years of related experience; working in a senior administrative capacity is preferred;
    • Experience working within an engineering or science related environment is preferred;
    • Strong interpersonal skills involving an ability to problem solve and resolve conflict in varied interactions with external clients and internal staff;
    • Ability to exercise tact and discretion in dealing with confidential issues;
    • Ability to take initiative and to multi-task in a fast paced environment characterized by changing priorities while attending to details;
    • Strong written and verbal communication and comprehension skills;
    • Organizational and time management skills;
    • Accuracy and attention to detail;
    • Familiarity with Land Development process would be considered an asset; and
    • Advanced computer skills including Microsoft Office applications (Word, PowerPoint, Excel and Outlook) and ability to learn new computer programs or software.

    Submit your application

    At MTE, we’re all about people. Creating connections, fostering relationships and pushing collaboration. Do you think you have what it takes to become one of us? Please apply with your resume and cover letter using the form below.

    We thank all applicants; however, only those selected for an interview will be contacted. No agencies, please. Have more questions about our hiring process? Check out our FAQ to learn more.

    How did you hear about this role?

    MTE Consultants will accommodate the needs of all applicants under the AODA legislation in all parts of the hiring process including recruitment. Should accommodation be required, please notify our Human Resources department at

    Back to All Job Listings