Administrative Assistant, Floater

The Administrative Assistant – Floater is responsible for providing administrative support to all staff members and providing coverage for administrative positions within the organization.  Duties include but are not limited to: formatting, proofreading, printing and copying of documents, covering reception, meeting minutes, preparing various types of correspondence including proposals, tenders and letters as required.

The Administrative Assistant – Floater reports to the Manager, Administrative Services and works closely with all members of the Administrative team as well as with staff across the company on a regular basis.  This position also involves regular communication with external contacts such as clients and visitors while performing reception duties.


Provide daily assistance to all Administrative (AA) staff.  Coverage of AA staff absences in all Regional offices as required.  Responsibilities include:

    • Kitchen and coffee duties;
    • Production and compilation of reports, tenders, proposals and drawings as required;
    • Format, proofread, print, copy and compile various reports, drawings, proposals, letters and other correspondence and documents;
    • Ensure all documentation is accurate, meets specifications and project requirements and MTE standards;
    • Conduct inventory checks and purchase of general office supplies;
    • Coordinate logistics for meetings;
    • Prepare and distribute weekly scheduling reports;
    • Document and drawing scanning and filing; and
    • Other related duties as assigned.

Provide coverage for Client Relations Representative (Reception) on a daily basis.  Responsibilities include:

    • Answering all telephone inquiries, determine the appropriate internal contact and route calls accordingly;
    • Greet all visitors, sign-in and notify internal contact of visitors according to MTE procedures;
    • Process and sort incoming mail for internal or interoffice delivery and complete mail runs as required; prepare and process outgoing mail;
    • Coordinate and process couriers and shipments;
    • Assist with meeting logistics such as booking boardrooms and ordering food; and
    • Other related duties as assigned.
    • Post-Secondary Diploma in Administrative Program or related field;
    • Minimum 2-3 years of work experience;
    • Working knowledge of MSOffice including Word, Excel and Outlook;
    • Familiarity with general office equipment;
    • Strong customer service orientation;
    • Ability to multi-task and meet deadlines;
    • Strong written and verbal communication and comprehension skills; and
    • G class driver’s license and personal vehicle.

    Submit your application

    At MTE, we’re all about people. Creating connections, fostering relationships and pushing collaboration. Do you think you have what it takes to become one of us? Please apply with your resume and cover letter using the form below.

    We thank all applicants; however, only those selected for an interview will be contacted. No agencies, please. Have more questions about our hiring process? Check out our FAQ to learn more.

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