Administrative Assistant, Building Structures Division

We are seeking an attentive, articulate and goal-oriented administrative professional to provide support to the Building Structures Division within our Toronto office.  This position requires a high level of confidentiality, sound judgment, diplomacy, and understanding of the organization’s strategic priorities and the ability to thrive in a fast-paced team environment.

Responsibility
    • Provide administrative support including formatting, proofreading, printing, copying and compiling of various reports, proposals, letters, drawings and other related documents, ensuring all documentation meets client specifications, project requirements and MTE standards, for a variety of structural engineering projects.
    • Provide Reception support by answering and directing incoming telephone calls and monitoring email.
    • Compile background information for engineering proposals and ensure submission meets requirements and is made prior to the deadline.
    • Maintain proposal files.
    • Coordinate and schedule the Division Manager’s attendance at meetings and events, preparing meeting agendas as required.
    • Respond to and draft routine communications for the Division Manager, as directed.
    • Coordinate logistics for meetings and attend as required; record and distribute meeting minutes.
    • Coordinate travel arrangements for the division when required.
    • Maintain and revise as required, divisional and corporate forms and templates.
    • Perform administrative orientations for new staff within the office.
    • Other related duties as assigned.
Requirements
    • Post-secondary education in an Office Administration or Business Administration program or related field is preferred.
    • Minimum of five years of related experience.
    • Experience working within an engineering or science related environment is preferred.
    • Advanced experience with MS Office including Word, Outlook and Access.
    • Strong interpersonal skills and problem-solving ability.
    • Ability to exercise tact and discretion in dealing with confidential issues.
    • Ability to take initiative and to multi-task in a fast-paced environment characterized by changing priorities.
    • Strong written and verbal communication and comprehension skills.
    • Organizational and time management skills.
    • Accuracy and attention to detail.
    • Familiarity with general office equipment including multi-line phone systems, photocopiers, plotters, etc..


    Submit your application

    At MTE, we’re all about people. Creating connections, fostering relationships and pushing collaboration. Do you think you have what it takes to become one of us? Please apply with your resume and cover letter using the form below.

    We thank all applicants; however, only those selected for an interview will be contacted. No agencies, please. Have more questions about our hiring process? Check out our FAQ to learn more.





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    MTE Consultants will accommodate the needs of all applicants under the AODA legislation in all parts of the hiring process including recruitment. Should accommodation be required, please notify our Human Resources department at careers@mte85.com.

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